Welcome to the IAMC Mobile Event App!

We are committed to protecting your privacy and ensuring that your personal information is handled securely and responsibly. This Privacy Policy outlines how we collect, use, and safeguard your information when you use our mobile application.

At IAMC, we understand the importance of privacy, and we are dedicated to maintaining the confidentiality of your personal information. This Privacy Policy explains our practices regarding the collection, use, disclosure, and protection of your information in connection with our mobile app.

By downloading, installing, accessing, or using the IAMC Event mobile app, you consent to the terms of this Privacy Policy and agree to our collection, use, and disclosure of your information as described herein. If you do not agree with any aspect of this Privacy Policy, please do not use our mobile app.

We may update this Privacy Policy from time to time to reflect changes in our practices or to comply with legal requirements. We encourage you to review this Privacy Policy periodically to stay informed about how we collect, use, and protect your information.

If you have any questions or concerns about our Privacy Policy or our practices regarding your personal information, please contact us at info@iamc.org.

What data do we collect?

In the IAMC app, event organizers may provide/upload the following attendee Information:

• First Name
• Middle Name
• Last Name
• Designations
• Phone
• Email
• City
• State
• Company
• Title

Why do we collect your data?

• To personalize the event experience by tailoring event recommendations, notifications, and content based on user preferences.
• To send event updates, notifications, promotional materials, and relevant information to users.
• To diagnose and fix issues within our products.
• To respond to queries or requests submitted by you.
• To administer or carry out our obligations in relation to any agreement you have with us.
• To provide you with information about the event that you are attending.
• To enable app features such as “check-ins”, surveys/polls, push notifications, private in chat messaging, agenda sessions, exhibitors, and recommendations.
• To pre-populate App fields such as conference agendas, attendee lists, exhibitor lists and location information.
• To facilitate social sharing functionality.
• For analytics and market research purposes to improve our services, develop new products, and launch services for other purposes.
• To process complaints and handle disputes.
• To anticipate and resolve problems with any products or services supplied to you.
• To comply with any applicable law and assist law enforcement agencies under any applicable law, when IAMC has a good faith belief that cooperation with the law enforcement agencies is legally mandated or meets the applicable legal standards and procedures.

How do we use the personal data we collect?

• Attendee List/Profile:
  If event organizers elect to show attendee list for the event, your information will be displayed in the list and attendee profile.

• Surveys/Polls/Q&A:
  After you log into the app, if you respond to surveys, polls or engage in Q&A functionalities, your information will be accessible to the event organizers.  If you are not logged into the app, your response will become anonymous.
• Gamifications/Scans:
  If you allow exhibitors, event staff, or other attendees to scan your app profile QR code, badge QR/Bar code, you are explicitly giving them access to your profile information.

• Networking/Chat:
  For any event enables private message/chat feature, app is using your device and name to establish the communicate channel for the message engine. 
• Analytics
  We use third-party services for analytics of app usage. We pass your device information and name to the analytics engine to track app analytics.  Event organizer can use such information to better prepare/plan future events for the attendees and other stakeholders.

Data Retention and Deletion

We keep your personal information only so long as we need it for the purposes for which it was collected, for the products and services that you are using, or to meet any legal requirements. We have retention standards, which meet these requirements. We will delete your personal information when it is no longer needed.

What control do you have with your data?

• Access to Personal Information:
  You have the right to access the personal information uploaded by the event organizer or yourself. After you log into the app, you can go to “my profile” menu to access your personal information. This information includes information provided during your event registration system, event preferences, and any other data stored in your account profile.
• Updating Personal Information:
  You can update your personal information at any time through the app’s settings (My Profile).  This allows you to keep your information accurate and up to date.
• Deleting Personal Information:
  You have the right to request the deletion of your personal information from the app’s database. This may include account deletion or removal of specific data points. You can send requests to info@iamc.org.  Upon receipt of your request, we will promptly delete your information, subject to any legal obligations.
• Opt-Out of Notifications/Communications:
  You can opt in/out of notifications, private messages and manage your information display all through app settings.
• User Profile Image (headshot)
  The initial image is uploaded/provided by IAMC and can be accessed by you and you can edit/delete/upload your profile image (headshot).

How do we handle children’s information?

The IAMC app is only available to members and is not intended for children under the age of 15. We do not knowingly collect information from children under the age of 15. We do not provide personal identifiable information to Eventpedia app platform for any child under the age of 15. We strongly recommend parents and legal guardians monitor their children’s app usage to help enforce our privacy policy. If you believe we might have any information about or about a child under 18, please contact us at info@iamc.org.

Do we share information with other parties?

• Legal and Compliance Obligations:
  IAMC app may share user data in response to legal requests, court orders, or government investigations, or to comply with applicable laws, regulations, or legal processes. This could include sharing data with law enforcement agencies, regulatory authorities, or other third parties as required by law.

How do we protect your information?

IAMC has implemented technical solutions to protect attendee data from unauthorized access.  All data services are using advanced security mechanisms and we encrypt/decrypt all transmitted data between our webservices and API calls.

If we engage any business partners,  they will be contractually bound to maintain the confidentiality of all events related information and may not use the information for any unauthorized purpose. Our clients may also impose additional data rights and protection obligations depending on the law, regulations and rules that govern their data processing practices.

Contact Us

If you have any questions regarding this Privacy Policy, please contact us at info@iamc.org.