Health & Safety Protocols

The health and safety of our members, attendees and staff is of the utmost importance. And so, as we prepare to meet in person this June in Fort Worth, Texas, both the host hotel and IAMC are implementing a variety of safety measures and protocols to ensure a safe and enjoyable face-to-face experience.

Hotel Measures Implemented:

• Plexiglass has been installed at the check in desk
• Mobile/contact-free check-in/out option
• Staff temperatures are checked at start of shift
• All staff wear masks
• App for meeting planners to communicate with hotel contact-fee during conferences
• Meal room service is available as contact-free option
• Line markers and signage in place to encourage social distancing of 6’ apart at typical line locations
• Staff disinfects frequently used areas and frequently touched items such as public restrooms, elevator buttons, escalator & stair handrails, and doorknobs as often as every hour
• Meeting rooms are disinfected daily
• All equipment and meeting amenities are sanitized before and after each meeting
• Linen-less setup is used where available
• Sanitizing stations with hand sanitizers or sanitizing wipes are easily accessible to guests in meeting rooms
• Masks are made available for meeting guests, upon request
• Pens and writing pads are available upon request
• Disinfectant wipes are provided for the speakers during presentations
• For food/beverage events, the hotel single-servings when possible
• Outdoor areas are utilized when possible for large gatherings

IAMC Measures Implemented:

• Staff will wear masks when appropriate
• Plexiglass barrier at IAMC registration desk
• Registration bags and badges are pre-packed and sanitized, reducing contact
• Documents needing signatures or sign-up are now electronic, reducing contact
• Forum attendees will be provided with color-coded wrist bands and badge stickers to share their distance comfort levels with other attendees (red = no contact/6’ apart; yellow = caution/elbows only; green = hi-fives and handshakes)
• Hand sanitizer will be readily available to all attendees and guests
• Disposable masks and gloves will be available to all attendees and guests
• Floor decals will be placed at registration desk and meal buffets showing 6’ distance markers
• Gloves will be worn when stuffing registration bags, and bags will be disinfected with Lysol before being handed out to registrants
• IAMC will provide a staffed health station which will provide morning temperature checks, health and safety support services and communications